Faculty and Staff Services

• Administrative Withdrawal
• Change of Information
• Colorado Opportunity Fund (COF)
• Course Audit (Students under 60 years old)
• Course Switch
• Diploma and Certificate Printing
• Enrollment Verifications
• FERPA
• Freshstart
• Grades/Grade Change Workflow
• Inter-Institutional with CCD
• National Student Clearinghouse
• Outbound Transcripts
• Outreach and Training
• Pass/Fail
• Selective Service
• Troubleshooting Registration Issues

• Addendums
• Certificates
• Commencement Letters
• Degree Works
• Graduation Applications
• Honorary Degrees
• International Visas
• Petition for Degree Exception Workflow
• Posthumous Degrees

• Advanced Placement (AP) Credit
• College Level Examination Program (CLEP) Credit
• Creating School Codes in Banner for Foreign Universities
• Download and Award Credit for IB Scores
• International College Transcripts
• Official College/University Transcript Evaluations

• Ad Hoc Computer Lab Reservation
• Course Adjustments
• Classroom Scheduling
• Department Reports
• Finals Scheduling
• Information Requests/List of Students
• Rolling Grades
• UCD Pooled Courses

• Prior Learning/Credit by Exam
• Departmental Credit by Examination
• Evaluated Non-College Programs (NCCRS, ACE Evaluations of Corporate and Military Training
• National Standardized Exams (AP, CLEP, DANTES/DSST)
• Portfolio Assessment

New employees must request general access to Banner by visiting the MSU Denver ITS webpage.

Training is no longer required to gain general Banner access from ITS. However, additional training resources are available:

• A Banner Basics How-to-Guide
• To gain a better understanding of Banner and the concept of the different modules that are part of the Banner software, visit the “What is Banner?” webpage.

Note: Job specific training should be conducted by individual departments.

Existing employees can request access to specific Banner student module forms; this must be requested by their supervisor.

• To do so, supervisors submit a Help Desk ticket to ITS and must include the following:
  • Employee’s username
  • Employee’s type, job title or role in the department
  • List of which Banner forms they will need access to

• This information will then be forwarded to the Office of the Registrar to be reviewed for approval.

Certain positions have specialized required Banner training modules, which will be arranged at the time that security access is granted.

If you have specialized training needs or would like general student module training, please contact Metza Templeton in the Office of the Registrar at [email protected].

Note: Job-specific training should be conducted by individual departments.

1. Log on to the Faculty Menu in the Faculty and Staff Hub.
2. Click “Class List”
3. Click the Course you wish to see the list for.

* Note: Instructors should see class lists for every term they have/had a class. Instructors can use the term dropdown to filter the results. If there is no enrollment in a course, it will not appear in the Class List page.  Instructors can contact their department class schedule coordinator for those courses with zero enrollments.

How To Guide to Emailing Students from Class List

As a faculty member of MSU Denver, it is your responsibility to oversee and uphold the rights that the Family Educational Rights and Privacy Act (FERPA) grant to our students.  Under no circumstances should faculty post grades or grade lists in public or via email.

IMPORTANT INFORMATION

• All grades must be submitted online by the date published on the Academic Calendar. For courses that end early, submit grades online after the course ends.
• Only the instructor of record for the class may assign grades.
• If a faculty is incapacitated (removed from teaching) or unavailable to submit grades due to unforeseen absence (faculty cannot be contacted by administration), the Department Chair shall assume responsibility for entering grades. The Department Chair may assign this responsibility to department faculty member(s) however will need to provide a memo to the Dean and Registrar.

Last Date of Attendance:  Title IV financial aid program and the U.S. Department of Veteran Affairs require all schools to document a student’s last date of attendance.  If a student earned an F, U, or UE grade for any reason, the faculty must document the last date of attendance in class. If a student did not attend, report the first day of class along with 0 (zero) hours attended.

How to Submit Grades 

How to Submit Grades using Excel

Important Information

• Grades for the class cannot be submitted if an F, U, or UE grades do not have the “Last Attend Date” entered.
• The “Attend Hours” column does not need to be completed.
• Grading will be closed at 12:00pm on the Thursday following Finals week for Fall and Spring semesters.
• Grading will be closed at 12:00pm on the Thursday following the end of Summer semesters full-term (8-week) courses.

Missing/Late Grades

• Grades not submitted by the deadline will be reported to the Deans and VP for Academic and Student Affairs Office.
• It is important to check your MSU Denver faculty email; the Dean’s Office will be notifying you of any missing/late grades.
• Any missing/late grades that need to be entered after the deadline must go through the Grade Change process via your Faculty Hub. If you missed an entire roster, you will need to submit a Grade Change for each student individually.

Rolled means that the grades have been published to the students’ official academic history by the Registrar’s Office. This will occur on the Thursday after Finals week.  Until that date, this column will always state “Not Started”, and will not affect your grade submissions.

Faculty can ignore this column. 

All grades, except F grades, can be submitted through the normal process.

Due to the timing of Winterim and Maymester, the “last date of attendance” required for assigning an F grade will not be accepted through the typical process in the Faculty Hub.

To assign an F grade for a Winterim and Maymester course, the Office of the Registrar will manually process the grade.  Please email the Records and Registration team at [email protected] from your MSU Denver email with the following:

• Course number, including CRN
• Student name and 900#
• Last date of attendance for the student

Steps to Submit a Grade Change

1. Log into your Faculty and Staff Hub
2. Go to the “Faculty Services” Tab
   
3. Click on “Initiate Grade Change”
4. Enter the following information: Student 900 Number, Term, and CRN
5. Select “New Grade” from the drop down menu and add any comments regarding the reason for the grade change
6. Click “Submit”

Additional Notes

• The instructor of record, Department Chair, and Dean for the course are the only individuals allowed to initiate a grade change for a specific student.
• Instructors can submit grade changes without additional approval under these circumstances:
  • Within the first seven weeks of the semester following the completion of the course (Spring grades may be changed up through the seventh week of the following Fall semester);
  • Within one year of assigning Incomplete (I) or Continuing Correspondence (CC) grade notations.
• Department Chair and Dean approvals are required under these circumstances:
  • If a grade is being changed after the deadlines described above;
  • If a grade assigned prior to Fall 2013 is being changed to an ‘NC’ due to extenuating circumstances;
  • If an Incomplete (I) or Continuing Correspondence (CC) notation defaulted to an ‘F’ and the instructor wants to assign a grade;
  • If a permanent F is being assigned.
• In all cases, grades may NOT be changed on the basis of revised evaluation, a new examination, or additional work undertaken or completed after the final grade report is submitted to the Office of the Registrar.

Resources

Grade Change User Guide

While there is no institutional policy to track attendance, some courses have attendance requirements for grades.

Please follow these guides to track attendance in Banner SSB9:

How to Track Attendance 

How to Enter an Extended Absence

How to Cancel a Class (Attendance)

If you have questions or need assistance with this process, contact our Records and Registration Team.

• ACME Transfer Course Guidelines
• Transfer Course Approval Guidelines for Evaluators

Use this document for helpful information regarding the Transfer Course Approval process, including the workflow steps and helping students obtain course information.

Transfer Course Approval Request Fact Sheet

The Transfer Resources SharePoint contains useful guides for the Transfer Course Approval process.

Transfer Resources SharePoint

This process requires approval from the appropriate department chair. Access to Slate TCA is required. Access is requested by the department chair. 

Transfer Course Approval Request Workflow

Unsure which office to send transfer credit questions to? This document outlines the three main offices that assist transfer students and which part of the transfer student journey they manage.

Transfer Student Support Contact Information